Clipboard master defualt paste11/7/2023 ![]() Pasting the data as a picture looks great, but you can’t edit the numbers. Link & Keep Source Formatting and Link & Use Destination Styles allow you to link back to the Excel spreadsheet, and we’ll explore those next.Use Destination Styles sets up the table properly though you might have to adjust the width of the columns.With Keep Source Formatting, the table remains off kilter, so that’s not a good option.Which option should you choose? That depends on what you want. Hover over the various options and you should see several: Keep Source Formatting, Use Destination Styles, Link & Keep Source Formatting, Link & Use Destination Styles, Picture, or Keep Text Only. You can resolve both problems by clicking on that handy Paste Options Ctrl shortcut. Oops! The placement of the table may be off so that part of it doesn’t even appear, and you may not like the formatting. Press Ctrl+V to paste the selection from Excel. Now, select and copy all of the rows and columns. Use the SUM function to add up the various columns of numbers. Launch Excel and open or create a spreadsheet with several rows and columns of numbers. Now, let’s try pasting text from one program to another. Assuming this was still the last piece of text you copied or cut, the popup menu displays the various paste options. Select and then right-click the pasted text. What if you wait too long to choose the formatting for your pasted text, and the Paste Options Ctrl shortcut has vanished? No problem. Use Destination Styles appears only if the text you paste or the destination document has a special style otherwise you’ll see the four basic options even when pasting text from one document to another. Again, you can hover over the various formatting options and select a different option if you wish. The last one is the option Word taps into by default, so your pasted text takes on the formatting style for that document, i.e. Click on the Paste Options Ctrl shortcut, and Word should display five choices: Press Ctrl+V to paste the previously copied or cut text. Place your cursor somewhere in the midst of this document. Open a second document, one with special formatting or styles. Click on the option you want, and your pasted text takes on that formatting. Hover your mouse over each of the four options, and Word gives you a live preview of what your text would look like. Click on the Paste Options Ctrl shortcut, and Word should display four choices: Keep Source Formatting, Merge Formatting, Picture, or Keep Text Only. Word gives you the opportunity to change the formatting on the fly. Maybe that’s what you want, or maybe not. By default, Word pastes the text and keeps the source formatting. Move your cursor to the destination and press Ctrl+V. Select the text and press Ctrl+C to copy it or Ctrl+X to cut it. Let’s say you want to copy or cut a piece of text with special formatting from one place to another. We’ll try copying and pasting within Word as well as from another program to Word.įirst, launch Microsoft Word and open a document, preferably one with special formatting or styles applied to the bits of text. Let’s see how you can set up and use copy and paste in Word properly and effectively.įor this exercise, I’m using Word 2016 but the same steps apply to past versions of the program. Yes, copy and paste is a powerful feature, but one that can go awry or at least produced unexpected results. ![]() Change the content of those cells in Excel, and those changes propagate to the pasted cells in Word. ![]() For example, you can copy a bunch of cells from Excel to Word. You can even link your pasted content back to the original source. You can copy and paste text, images, and other content within Word as well as between Word and other programs. The secret behind using copy and paste in Microsoft Word is to configure it properly either on the spot or ahead of time so you get what you want.Ĭopying and pasting (and cutting and pasting) is built into Windows, so all Windows programs tap into the feature, including Microsoft Word. Sometimes the pasted text has the wrong formatting other times it inadvertently affects surrounding text. Yes, copy and paste is a time-honored and helpful Windows feature, but it doesn’t always work right, or at least not the way you expected. How much time do you spend copying and pasting content in Microsoft Word? And how often does the pasted content not turn out the way you wanted? Having trouble copying and pasting in Word? Here’s how to get better control of the feature. WINDOWS SECRETS, TOP STORY, OFFICE How to Resolve Copy and Paste Problems in Microsoft Word ![]()
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